OfficeSimplify Time Off

Publisher Attestation: The information on this page is based on a self-assessment report provided by the app developer on the security, compliance, and data handling practices followed by this app. Microsoft makes no guarantees regarding the accuracy of the information.

Last updated by the developer on: September 23, 2026

General information

Information provided by OfficeSimplify to Microsoft:

Information Response
App name OfficeSimplify Time Off
ID WA200012037
Office 365 clients supported Microsoft Teams
Partner company name OfficeSimplify
Company's website https://officesimplify.com
App's Terms of Use https://officesimplify.com/terms
Core functionality of the app Track leave, PTO & vacation: book time off in seconds, approve in one tap.
Company headquarter location United Kingdom of Great Britain and Northern Ireland (the)
App info page https://officesimplify.com
What is the hosting environment or service model used to run your app? Iaas_Hybrid_Onprem
Which hosting cloud providers does the app use? Other
Is AI functionality part of the app�s core features or workflows? No
Online Service interfaces Graph v1.0 (graph.microsoft.com): /me, /me/photo, /me/presence(/setStatusMessage), /organization, /users, /users/{id}(/photo), /users/{id}/teamwork/sendActivityNotification, /teams/{id}/channels(/{id}/members) Entra ID OAuth2/OIDC (login.microsoftonline.com): /oauth2/v2.0/{authorize,token}, /adminconsent, /discovery/v2.0/keys Bot Framework Connector v3 (smba.trafficmanager.net,api.botframework.com,login.botframework.com): /v3/conversations(/{id}/activities), /v3/teams/{id}/{members,channels}

Questions

Questions or updates to any of the information you see here? Contact us!

How the app handles data

This information has been provided by OfficeSimplify about how this app collects and stores organizational data and the control that your organization will have over the data the app collects.

Information Response
Does the app or underlying infrastructure process any data relating to a Microsoft customer or their device? Yes
What data is processed by your app? User Profile Data, Profile Photo, Presence, Message Content (only messages sent to bot), Device Data (IP)
Does the app support TLS 1.2 or higher? Yes
Does the app or underlying infrastructure store any Microsoft customer data? Yes
What data is stored in your databases? Per user: Entra object ID, UPN/email, display name, job title, hire date, profile photo, and OAuth access/refresh tokens. Per tenant: tenant ID, organisation name and country, installing admin's object ID, Bot Framework serviceUrl, team and channel IDs/names, and channel membership object IDs. Bot conversation and activity IDs are retained as message metadata; message content is not stored. No mail, calendar, file or chat history data is stored.
If underlying infastructure processes or stores Microsoft customer data, where is this data geographically stored? United Kingdom of Great Britain and Northern Ireland (the)
Do you have an established data rentention and disposal process? Yes
How long is data retained after account termination? Less than 30days
Do you have an established data access management process? Yes
Do you transfer customer data or customer content to third parties or sub-processors? No

Questions

Questions or updates to any of the information you see here? Contact us!

This information has been provided by OfficeSimplify Time Off about the security practices this app employs.

Information Response
Do you perform annual penetration testing on the app? Yes
Does the app have a documented disaster recovery plan, including a backup and restore strategy? Yes
Does your environment use traditional anti-malware protection or application controls? ApplicationControls, TraditionalAntiMalware
Do you have an established process for indentifying and risk ranking security vulnerabilities? Yes
Do you have a policy that governs your service level agreement (SLA) for applying patches? Yes
Do you carry out patch management activities according to your patching policy SLAs? Yes
Does your enviroment have any unsupported operating systems or software? No
Do you conduct quarterly vulnerability scanning on your app and the infastructure that supports it? Yes
Do you have a firewall installed on your external network boundary? Yes
Do you have an established change management process used to review and approve change requests before they are deployed to production? Yes
Is an additional person reviewing and approving all code change requests submitted to production by the original developer? Yes
Do secure coding practices take into account common vulnerability classes such as OWASP Top 10? Yes
Multifactor Authentication (MFA) enabled for: CodeRepositories, DNSManagement, Credential
Do you have an established process for provisioning, modification, and deletion of employee accounts? Yes
Do you have Intrusion Detection and Prevention (IDPS) software deployed at the perimeter of the network boundary supporting your app? N/A
Do you have event logging set up on all system components supporting your app? Yes
Are all logs reviewed on a regular cadence by human or automated tooling to detect potential security events? Yes
When a security event is detected are alerts automatically sent to an employee for triage? Yes
Do you have a formal information security risk management process established? Yes
Do you have a formal security incident response process documented and established? Yes
Do you report app or service data breaches to supervisory authorities and individuals affected by the breach within 72 hours of detection? Yes

Questions

Questions or updates to any of the information you see here? Contact us!

This information has been provided by OfficeSimplify Time Off regarding the compliance standards their app requires and has the certifications they have accomplished.

Information Response
Does the app comply with the Health Insurance Portability and Accounting Act (HIPAA)? N/A
Does the app comply with Health Information Trust Alliance, Common Security Framework (HITRUST CSF)? N/A
Has the organization achieved a Service Organization Controls (SOC 1) Certification? No
Has the organization achieved a Service Organization Controls (SOC 2) Certification? No
Has the organization achieved a Service Organization Controls (SOC 3) Certification? No
Do you carry out annual PCI DSS assessments against the app and its supporting environment? N/A
Is the app International Organization for Standardization (ISO 27001) certified? No
Does the app comply with International Organization for Standardization (ISO 27018)? No
Does the app comply with International Organization for Standardization (ISO 27017)? No
Does the app comply with International Organization for Standardization (ISO 27002)? No
Is the app Federal Risk and Authorization Management Program (FedRAMP) compliant? No
Does the app comply with Family Educational Rights and Privacy Act (FERPA)? N/A
Does the app comply with Children's Online Privacy Protection Act (COPPA)? N/A
Does the app comply with Sarbanes-Oxley Act (SOX)? N/A
Does the app comply with NIST 800-171? N/A
Has the app been Cloud Security Alliance (CSA Star) certified? No

Questions

Questions or updates to any of the information you see here? Contact us!

Information Response
Do you have GDPR or other privacy or data protection requirements or obligations (such as CCPA)? Yes
Does the app have an external-facing privacy notice that describes how it collects, uses, shares, and stores customer data? Yes
Privacy Policy URL https://officesimplify.com/privacy
Does the app perform automated decision making, including profiling that could have a legal effect or similar impact? No
Does the app process customer data for a secondary purpose not described in the privacy notice (i.e. marketing, analytics)? No
Do you process special categories of sensitive data (i.e. racial or ethnic origin, political opinion, religious or philosophical beliefs, genetic or biometric data, health data) or categories of data subject to breach notification laws? No
Does the app collect or process data from minors (i.e., individuals under the age of 16)? No
Does the app have capabilities to delete an individual's personal data upon request? Yes
Does the app have capabilities to restrict or limit the processing of an individual's personal data upon request? Yes
Does the app provide individuals the ability to correct or update their personal data? Yes
Are regular data security and privacy reviews performed (for example, Data Protection Impact Assessments or privacy risk assessments) to identify risks related to the processing of personal data for the app? Yes

Questions

Questions or updates to any of the information you see here? Contact us!

Information Response
Does your application integrate with Microsoft identity platform (Microsoft Entra ID) for single-sign on, API access, etc.? Yes
Have you reviewed and complied with all applicable best practices outlined in the Microsoft identity platform integration checklist? Yes
Does your app use the latest version of MSAL (Microsoft Authentication Library) or Microsoft Identity Web for authentication? Yes
Does your app support Conditional Access policies? No
Does your app support Continuous Access Evaluation (CAE) N/A
Does your app store any credentials in code? No
Apps and add-ins for Microsoft 365 might use additional Microsoft APIs outside of Microsoft Graph. Does your app or add-in use additional Microsoft APIs? No

Data access using Microsoft Graph

Graph Permission Permission Type Justification Microsoft Entra App ID
Channel.ReadBasic.All application Lists the channels in a team (GET /v1.0/teams/{id}/channels) so an administrator can choose which channel receives the daily "who's off today" digest card. Only channel names and IDs are read - never channel messages or files. de566828-1555-4831-9955-b51eeee17316
ChannelMember.Read.All application Reads the membership of a specific channel (GET /v1.0/teams/{id}/channels/{id}/members) so that when a "Who's Out" leave calendar is pinned to a channel, it shows only that channel's members rather than the whole company. In a large organisation a company-wide calendar is unusable; scoping it to the channel is what makes the tab useful. de566828-1555-4831-9955-b51eeee17316
Presence.ReadWrite delegated Sets and clears the employee's own Teams custom status message while they are on approved leave de566828-1555-4831-9955-b51eeee17316
Team.ReadBasic.All application Granted to read the basic properties of teams the app is installed in, to label the team a leave calendar or daily digest is associated with. de566828-1555-4831-9955-b51eeee17316
TeamMember.Read.All application Granted to read the membership of a team the app is installed in, so the "Who's Out" calendar can be scoped to that team rather than the whole company. de566828-1555-4831-9955-b51eeee17316
TeamsActivity.Send application Sends a Teams activity-feed notification to a manager when an employee submits a leave request that needs their approval (POST /v1.0/users/{id}/teamwork/sendActivityNotification). de566828-1555-4831-9955-b51eeee17316
User-LifeCycleInfo.Read.All application Required solely to read the employeeHireDate property, which is not returned by User.Read.All alone. OfficeSimplify calculates pro-rata leave entitlement from an employee's start date - a new joiner part-way through the leave year accrues a fraction of the annual allowance. Reading the hire date from Microsoft 365 means an administrator does not have to enter start dates manually for every employee. de566828-1555-4831-9955-b51eeee17316
User.Read delegated On first sign-in we read displayName, mail, userPrincipalName, jobTitle, companyName, country, usageLocation, preferredLanguage and createdDateTime to create the employee's record and seed sensible defaults for their new workspace - company name, country, time zone and locale - so the administrator does not have to enter them by hand. de566828-1555-4831-9955-b51eeee17316
User.Read.All application Used for three admin-consented scenarios that run without a signed-in user: 1. Roster sync - lists the organisation's members so an administrator can invite their team from a list instead of typing every email address. 2. Auto provisioning - reads a single user's profile when a new tenant is set up from a Teams tab, where the app has no delegated token for that user 3. Profile photos - so invited employees have avatars on approval cards before they have ever signed in themselves. de566828-1555-4831-9955-b51eeee17316
User.ReadBasic.All delegated To resolve basic profiles of other members of the organisation during onboarding. de566828-1555-4831-9955-b51eeee17316
email delegated Returns the signed-in user's email address in the ID token. The email address is the identifier we match a Microsoft account to an existing OfficeSimplify employee record, and it is the address used for leave-approval notifications sent outside Teams. Without it we cannot link a Microsoft sign-in to the right employee. de566828-1555-4831-9955-b51eeee17316
offline_access delegated Required to obtain a refresh token so the app can act on the user's behalf after the initial sign-in session ends. de566828-1555-4831-9955-b51eeee17316
openid delegated Required for OpenID Connect sign-in. OfficeSimplify offers "Sign in with Microsoft" as its primary authentication method so employees do not need a separate password, and this permission is what allows the app to receive an ID token and sign the user in. de566828-1555-4831-9955-b51eeee17316
profile delegated We use the display name to label the user's account in OfficeSimplify and on the Adaptive Cards the bot sends - for example the approval card a manager receives shows the requesting employee's name. de566828-1555-4831-9955-b51eeee17316

This application does not have Additional APIs.

Questions

Questions or updates to any of the information you see here? Contact us!

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